The Workflow is an invaluable tool for you. Zencare Practice Management organizes all of the administrative tasks that you need to accomplish for your practice in an area called the Workflow.
The Workflow is separated by the type of task you need to accomplish. By default, your workflow is sorted by date, but you can easily toggle the sorting by clicking a section header.
There are six types of tasks in the Workflow:
- Total Receivables: shows you the total outstanding balance for the practice to be collected.
- Attendance: shows you sessions for which you still need to update attendance status.
- Invoice: shows you sessions for which you still need to send an invoice.
- Unpaid <30: shows you sessions less than thirty days old for which you have not yet recorded payment.
- Unpaid >30: shows you sessions older than thirty days for which you have not yet recorded payment.
- Unadjudicated Claims: shows you all of the claims you've sent through the Change Healthcare integration that have not yet been remitted by the payors.
- Adjudicated Claims: shows you all of the claims you've sent through the Change Healthcare integration that have received a response from the payors.
- Notes: shows you a list of all of the sessions for which you have not yet signed notes for.
- To-Do's: shows you all of the To-Do’s that you have created for each client.
- Forms: shows you all of the forms you've sent to clients that have not yet been completed or submitted.
- Measures: shows you all of the clinical measures you've sent to client that have not yet been completed or submitted.
While you are in the Workflow, your action bar will remain in the left sidebar. To complete any task in the Workflow, press the checkbox next to the task in the list, opening the green Edit bar. It will prompt you to complete the task. Without having to jump to a separate client page, you can Create Invoices, Record Payment, Create Account Summaries, and Export Notes.
As you are getting used to Zencare Practice Management, we recommend that you check the Workflow at the end of every workday. This will ensure that you are not missing any steps in your note taking or billing processes.
For additional pointers on navigating the Workflow tab, be sure to check-out the following section of our How to Get Started with Zencare Practice Management video: